The season ends. The camp business doesn’t.
Camp is ten weeks. Running a camp is twelve months, and the other forty-two weeks are where next summer is won.
The books close in the fall. Registration opens in the winter. Paperwork and staffing land in the spring. SummerBoss is built for all of it, which is why camps commit to the year, not the summer.
Settle the season, then decide the next one
The buses have left and the checklists are done. Now the real question: which programs earned their spot next summer? The Plan Next Season board answers it with the numbers, then carries the keepers forward in one click.
- Close the season’s books: revenue, refunds, and payouts reconciled per session
- Run the Plan Next Season review: fill rate, revenue, and waitlist depth per program
- Carry the keepers forward as drafts, so dates, prices, and registration windows shift with them
- Keep families warm with updates, photo recaps, and your family CRM
The Plan Next Season board: every program’s season, one verdict at a time.
Next summer sells out in January
The camps that fill first are the ones taking registrations while there’s snow on the ground. Your drafts from the fall review become live sessions, waves keep opening morning under control, and the waiting room absorbs the rush without crashing.
- Open registration months early with waves and staggered windows
- Early-bird tiers and sibling discounts, configured once
- The waiting room and Mission Control, ready for opening morning
- Your Grow listing captures families already searching for next summer
Everything ready before the first drop-off
Spring is paperwork season: the inhaler forms, the pickup authorizations, the staff onboarding. It all lands in one place, so the week before camp is a walkthrough, not a scramble.
- Forms and medical paperwork collected before the first drop-off
- Rosters, groups, and the weekly schedule taking shape
- Staff accounts, roles, and the mobile app in every counselor’s pocket
- Waitlists working session by session as capacity fills
The ten weeks everything else was for
When camp is actually running, the platform earns its keep by the hour: the roster at the gate, the noon meds, the photo that reaches a parent before pickup.
- The whole camp on one screen: headcount, incidents, meds
- Parents watching the day unfold in the feed and photo galleries
- The camp store and POS taking payments on a phone
- Every incident, dose, and check-in time-stamped for the record
Priced for the year because it works the year
The Season Package saves 25% over month-to-month, not as a gimmick, but because the fall review, the winter opening, and the spring paperwork are all part of the same product. And since the software fee can be passed through to families, most camps never feel it.
Built for registration-day rushes
A waiting room keeps the site from crashing, programs open in waves, and payments retry and recover, so the busiest morning of your year stays fast.
Switch on your schedule
Import rosters from any system and run the day (QR check-in at the gate included), then move registration over when you’re ready, even mid-summer.
We handle payments
Families pay by card, Apple Pay, or Google Pay at checkout. SummerBoss collects and pays you out on a regular schedule, with every order tied to each transfer. No Stripe account to set up on your end.
Your data, secured
Encrypted in transit and at rest, with role-based access and a full audit trail.
See the whole year on your own camp
A 20-minute walkthrough. Bring last season's numbers and we'll run the fall review live.
20 minutes · no commitment · see it on your own camp